INFORMATION FOR THE UPCOMING INTERNATIONAL STUDENTS

We are pleased to welcome you to the Master of Urban and Regional Planning program in the Department of Architecture and Planning, Faculty of Engineering, UGM. Your academic calendar will officially commence on 12th August 2024 (please refer the academic calendar here: https://admission.ugm.ac.id/resources/academic-calendar/). Prior to that, we will hold a matriculation program on 5th August 2024. Therefore, you are expected to arrive in Yogyakarta before this date. We would like to draw your attention to these following matters before your departure.

  1. Visa
    1. You will need a 1-year visa for your studies at UGM.
    2. Your visa will be processed by the Office of International Affairs UGM (OIA UGM) using the data already in our admission system.
    3. You will need to cover the visa application cost, with the procedure guided by the OIA of the Faculty of Engineering (OIA Faculty).
    4. For the recipients of the Faculty of Engineering Scholarship, your visa fee will be reimbursed upon arrival.
    5. You will get a notification as soon as possible once the visa has been issued.
    6. The visa is expected to be issued before 5th August 2024.
  1. KITAS (Living Permit)
    1. You will need a 1-year KITAS as your living permit in Indonesia.
    2. Your KITAS will be processed by the OIA UGM using the data already in our admission system.
    3. For the self-funded students, you will need to pay for the KITAS fee that costs IDR 1,500,000, with the procedure guided by the OIA Faculty. For recipients of the Faculty of Engineering Scholarship, the payment will directly be made by the OIA Faculty.
    4. KITAS will be issued in 1-2 month(s) upon your arrival.
  1. Living Cost
    1. Please be prepared financially. The average living cost for the international students in Yogyakarta is IDR 2,500,000/month.
    2. The recipients of the Faculty of Engineering Scholarship will receive support amounting to IDR 4,000,000/month.
    3. For self-funded students, please ensure you have your own financial resources.
  1. Health Insurance & Health Facilities
    1. The recipients of the Faculty of Engineering Scholarship will be covered by a health insurance that will become effective upon 1-2 month(s) after arrival in Indonesia (after receiving the KITAS) and remain effective until the completion of the program in Indonesia. During the first two months, the recipients of the scholarship are suggested to independently subscribe an international health insurance.
    2. Self-funded students may subscribe to a health insurance policy as deemed necessary by independently bearing all the cost arising therefrom.
    3. During your studies in Indonesia, you can get first outpatient services for free at the Gadjah Mada Medical Center (GMC) by informing your student number to the front officer (https://maps.app.goo.gl/iE4VnJvAAEqQ7xn47). The services comprising of consultation and medical examinations by general practitioners, consultation and dental examinations, health education, minor medical procedures, provision of medication, laboratory services, psychological counseling, nutrition counseling, smoking cessation services, and limited fitness center services. In case advanced treatment is needed, you will be transferred to UGM Academic Hospital (https://maps.app.goo.gl/ECCf4PnG3n2WbUx1A). Please refer to this page https://gmc.ugm.ac.id/ for further information.
    4. In case of emergency, other than GMC, you can go to the closest hospital to the Faculty of Engineering, which is Sardjito Hospital (https://maps.app.goo.gl/PPiXbBL3n4sone8d9).
  1. Reaching Yogyakarta
    1. There are limited direct international flights to Yogyakarta International Airport. You may need to stop at Soekarno-Hatta International Airport Jakarta (in Tangerang, Banten) or Ngurah Rai International Airport in Bali. The most convenient ways to travel to Yogyakarta from Jakarta are by airplane or train, and from Bali are by airplane.
    2. More detailed information regarding your transportation to reach Yogyakarta International Airport and the city (or UGM surroundings) can be found here: https://admission.ugm.ac.id/resources/how-to-reach-yogyakarta/.
    3. Please book your tickets for yourself.
    4. For the recipients of the Faculty of Engineering Scholarship, you will get IDR 7,500,000 reimbursement for your airfare upon your arrival.
    5. Please ensure that you are in Yogyakarta by 5th August 2024 to attend the matriculation program. You may also arrive in Yogyakarta on 4th August 2024 if you feel physically prepared to do so.
  1. Housing
    1. You can stay in an on-campus dormitory or off-campus accommodation.
    2. If you visit this page (https://admission.ugm.ac.id/resources/housing/), you will find options for dormitories along with a contact number to book a room. The page also provides contacts to assist you in finding off-campus accommodations.
    3. If you are the recipient of the Faculty of Engineering Scholarship, you will get a room in a campus dormitory, OIA Faculty will help you to book a room and the payment will be directly sent to the dormitory. If you decide to stay in off-campus accommodation instead, you will need to book yourself and it will not be covered by the scholarship.
  1. Matriculation and Entering the Faculty of Engineering
    1. You will get further information prior to your semester beginning in the matriculation program. In this program, you will also get guidance to choose your specialization (one from three options: neighborhood planning, urban planning, and regional planning).
    2. Please attend the program that will take place in a classroom on the 3rd floor in the Department of Architecture and Planning, the Faculty of Engineering (https://maps.app.goo.gl/fs9f52hiAUEfc1LS) starting from 5th August 2024, it usually takes 3-5 working days from 08.00-16.00. The details will be informed later.
    3. Attending the matriculation program will likely be your first time entering the Faculty of Engineering area. Please be aware that the Faculty of Engineering has implemented a gated entry system. If you are using a bicycle, motorbike, or car (whether it’s yours, rented, or a taxi), you will need an entry card to open the gate. Visit the security office located in front of the Faculty of Engineering area (https://maps.app.goo.gl/NSasNhMtpL17Gejs5), borrow the card, and you may need to leave your (or your driver’s) identity card and take it back when you (or the driver) are (or is) leaving the faculty. To avoid the hassle, you can enter the faculty on foot; no card is required.
    4. If you already have a student card, you can use it as your access card to enter the faculty area. If it doesn’t work, you will need to register your student card in the gate system. Please approach the academic administrator on the 2nd floor of the Department of Architecture and Planning to register your student card, they will help in a few minutes. If it doesn’t work initially, you will need to follow the steps mentioned in point c until you can use your student card.
  2. Administration Tasks Upon your Arrival
    1. You can complete your administrative tasks after the matriculation program or at any other time that is convenient for you upon your arrival. Please ensure that you do so during the office hours (08.00-12.00 and 13.00-16.00 GMT+7). Some information regarding your administrative tasks (which will be elaborated as follows) can also be found here: https://admission.ugm.ac.id/ (under the ‘Resources’ menu).
    2. Finishing your Registration
      You can visit the Office of International Affairs of Universitas Gadjah Mada (OIA UGM at https://maps.app.goo.gl/dEqiFyyVPecgTjKL8) to finish your registration and visa-KITAS details. In the OIA UGM you can ask for an arrival form (if applicable).
    3. Making a Student Card
      Get a student card by bringing the arrival form from OIA UGM and your Letter of Acceptance (printed out) to the Directorate of Education and Teaching (Direktorat Pendidikan dan Pengajaran/DPP at https://maps.app.goo.gl/RinDBgiHtob2krtSA). In the DPP, you will have your photo taken using the alma mater of UGM.
    4. Making a UGM Account
      You need to set up your Single Sign On (SSO) UGM account. The guidelines are available here: https://admission.ugm.ac.id/resources/ugm-sso-account/. Based on our experience, some international students have encountered errors while claiming their account and accessing their Simaster page (Simaster is the educational platform at UGM), which has caused some access limitations on Simaster throughout their studies. Therefore, for the smoother process, you are suggested to create your SSO UGM account directly at the Directorate of Systems and Information Resources (Direktorat Sistem dan Sumber Daya Informasi/DSSDI at https://maps.app.goo.gl/WtA4Gy8FAybQoADA8). The alternative, if you create it on your own and find some errors, please directly contact the DSSI through dssdi@ugm.ac.id.
    5. Getting a Microsoft Office 365 Account
      DSSDI can provide some legal software accounts that might be useful for your studies. The most essential is Microsoft Office 365. Additionally, you can get an access of Zoom, Google Workspace, SPSS, and CorelDraw (https://dti.ugm.ac.id/software-2). You can ask the access directly from the DSSDI office.
    6. Opening a Bank Account
      The OIA Faculty will assist you in opening a Bank Nasional Indonesia (BNI) bank account. They will send you the application form via email. For the recipients of the Faculty of Engineering Scholarship, this account will be used as the recipient account for the scholarship funds.
    7. Study Plan
      1. Each student has a responsibility to fill out a study plan registration card prior to the beginning of each semester.
      2. Based on the academic calendar, you will need to do the process on 10th-11th August 2024. The process shall be done through Simaster. Therefore, please ensure that you have no issues with your SSO UGM account as well as your Simaster.
      3. Please follow the instructions below. If you find difficulties with the process, please contact the management team of Master of Urban and Regional Planning as soon as possible.

Instruction to Fill out the Study Plan

If you have any further questions or concerns regarding your arrival, please do not hesitate to contact us.

Contact Information

Name : Alya Puspita
Email : mpwk@ugm.ac.id
Office Address : Department of Architecture and Planning 2nd Floor, Faculty of Engineering, UGM

(https://maps.app.goo.gl/fs9f52hiAUEfc1LS9)

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